Hosting a video conference on Teams is easy and available to all staff with @sfopera.com email accounts, and now you can invite people external to the Opera!
Written by Nancy Herrick
Updated on December 22, 2020
On a web browser on your home computer, go to office.com and sign in with your SF Opera email address and password
From the landing page, click on the Teams icon to launch Teams
Select Calendar from the left-hand menu to access your Outlook calendar
Select New Meeting in the upper-right hand corner to open a meeting invitation
Complete the Meeting Invitations details
NOTE: You can invite attendees who are external to SF Opera by including their external email address (e.g. xxxx@gmail.com); please refer to additional instructions for admitting and managing screen sharing for external attendees starting at Step 11
When finished, hit Send in the upper right-hand corner
Your meeting invitation will be sent with a link to the Teams meeting; invitees simply click the link to join the meeting
NOTE: Joining Teams meetings from the Office 365 web application enables use of your home computer’s microphone and speakers while working remotely
External attendees joining from a mobile device will be prompted to download the Teams app; those joining from a computer will have the option to download the app or join via browser
To start the meeting as the host, go to Calendar in Teams and click on the meeting to open it, then click Join in the upper right-hand corner to start the meeting
Video and audio controls are presented, select Video on/off as you prefer, and Audio on; click Join now
Your meeting will be launched, enabling use of the video, audio, screen sharing, chat and participant controls
If you’ve included invitees who are external to the Opera, you will be notified they are waiting in the Lobby; click Admit for them to join the meeting
To enable external attendees to share their screen, right click on their name in the People panel and select Make an attendee
NOTE: You can also use this menu to Mute or Remove an external attendee
You’ll be presented with a confirmation screen, select Change
The People panel will now show the external is an Attendee
Right click on the external attendee’s name and select Make a presenter
You’ll be presented with a confirmation screen, select Change
The external attendee will now have access to the Share screen functions, as well as the Chat panel
To end the meeting, click on the red Hang Up button