Before You Start:

Before you can host a meeting with Zoom, you must have the Zoom Desktop Client software installed on your computer or device. Please visit https://zoom.us/download to download and self -install the Zoom Client for Meetings.

Setup & Configuration

  1. Once the Zoom Client for Meetings is installed, click the Sign In button
  2. Enter sfopera.com if prompted for a company domain
  3. Enter in your email address and password on the login screen

You now have the Zoom client for Meetings installed; right click on the icon and select Pin to Taskbar for future access.

 Scheduling Zoom Meetings

  1. Click "Schedule" button on the Zoom App
  2. Input details for the meeting and click "Schedule"
  3. You can then copy the URL or Invitation and add it to your Outlook calendar invitation

In-Meeting Controls: Audio

When starting/joining a meeting, you can join the audio by phone or computer.

  • Choose "Join Audio by Computer" to connect your computers mic and speakers to the Zoom Meeting. You can test your Audio sources by using the "Test Computer Audio" link when joining.
  • Choose "Phone Call" and dial the number provided. Enter in the Meeting ID and make sure to input the "Participant ID"

Clicking on the Mic icon will let you mute and unmute your audio once connected.

In-Meeting Controls: Video

Access Video settings before or during a meeting by clicking on the "Settings" icon on your Zoom Desktop Application. On the Video tab you can preview and change your camera source via the down arrow.

Clicking on the Video icon will let you start and stop your video feed.

Invite Participants

During a meeting, click "Invite" to send meeting information to more participants by email or Zoom chat.

Manage Participants

When hosting a Zoom meeting, you have additional controls available to help manage your participants. Attendees can only view the other participants.

Share Screen

  1. Click Share Screen
  2. Choose to share your; desktop, specific application, whiteboard, camera feed
  3. All participants in your meeting can share their screen
  4. During screen sharing you and your attendees can use the Annotation tools for drawing, pointing, highlighting, etc.

Chat

  1. 1. Click "Chat" to start an in-meeting message with participants in the meeting
  2. The dropdown on the chat window will allow you to message Everyone, or a specific participant 

Record

As a host you can record the meeting to either the Zoom cloud or your local machine.

  1. Click on the "Record" icon in the tool bar
  2. Choose to record to the Cloud or Local machine
  3. Recording will process once the meeting ends

Zoom Best Practices

Before the Meeting:

  • Test your Audio and Video
  • Make sure to choose the correct audio and video sources
  • Have the content and applications that you intend to share open and prepared ahead of time
  • Close applications that have pop ups

Hosting A Meeting:

  • Mute your mic if others are presenting/speaking
  • Share your screen
  • Share specific Applications to control displayed content
  • Use "New Share" to seamlessly transition between shared applications